Habari
10th Jan 2024
MAFUNZO YA WARATIBU WA GEF
Vitengo
Objective
To provide to the Ministry expertise and service in information, communication and dialogue with community public and media about Ministry functions.
Functions
The Unit will perform the following activities:-
- Promote and inform the public on Ministerial policies, plans, programmes and activities that undertaken by Ministry through printed and electronic media.
- Produce and disseminate Ministry documents such as brochures, articles, posters, newsletters etc. to inform the Public on Policies, Programs, activities and reforms undertaken by the Sector.
- Engage in dialogue with the Public as well as media on issues concerning the Sector;
- Build good internal and external communication that will help to have a clear communication about Ministry activities;
- Promote positive image of the Ministry through maintenance of close liaison with the press to ensure that the public is aware of the roles and functions of the Ministry;
- Up-date of the Ministerial activities and roles in the Ministry website and social blogs.
- Consult Head of Departments to prepares response on media queries;
- Interact and assist the Departments on editing of adverts and notice for publication to the press;
- Prepare and coordinate communication campaign on Ministry roles;
- Coordinate preparation of Sectoral and Offices paper for workshops and conferences;
- Manage the planning and function of Ministry library and information services in response to the needs of the public and communities.
Objectives
To provide expertise and services on application of ICT to the Office.
The Unit will perform the following activities:-
- Implement ICT and e-Government policy;
- Develop and coordinate Integrated Information and Communication Technology for the Office;
- Ensure that hardware and software are well maintained;
- Coordinate and provide support on procurement of software and hardware in the Office;
- Establish and coordinate use of electronic mail communications on LAN and WAN; and
- Carryout studies and propose areas of using ICT as an instrument to improve service delivery to the whole Office.The Unit will be led by a Principal Computer Systems Analyst.
Objectives
To provide advisory services to the Accounting Officer in the proper management of resources.
The Unit will perform the following activities:-
- Review and report on proper control over the receipt, custody and utilization of all financial resources of the Office;
- Review and report on conformity with financial and operational procedures laid down in any legislation or any regulations or instructions for control over the expenditure of the Office;
- Review and report on the correct classification and allocation of revenue and expenditure accounts;
- Develop audit procedures to facilitate compliance with International Standards;
- Review and report on the reliability and integrity of financial and operation data and prepare financial statements and other reports;
- Review and report on the systems in place used to safeguard assets, and verify existence of such assets;
- Review and report on operations or programs to ascertain whether results are consistent with established objectives and goals;
- Review and report on the reactions by the management to internal audit reports, and assist management in the implementation of recommendations made by reports and follow-up on the implementation of recommendations made by the Controller and Auditor General;
- Review and report on the adequacy of controls built into computerized systems in place in the Office;
- Prepare and implement Strategic Audit Plans; and
- Conduct performance audits on appraisal of development projects.
Objective
To provide financial management and book keeping services for the Sector.
The Unit will perform the following activities
Cash Office
- .Submission of voucher list to the Treasury;
- Collection of all cheques from Treasury;
- Banking cash and cheques;
- Preparation of monthly flash report;
- Payment of cash/cheques to employees/customers (service Provider);
- Batching of paid vouchers;
- Maintenance of cash book; and
- Preparation and effecting all payments.
Revenue
- Collection of all revenues; Manage the revenue according to regulations and guidelines.
Pension:
- Maintenance of pension records.
Budget and Appropriation Accounts:
- Prepare appropriation Accounts and Financial reports; and
- Monitor expenditure.
Pre – Audit/Examination
- Ensure proper documentation to support vouchers including authorization according to regulations;
- Ensure adherence to the relevant acts, regulations, circulars etc; and
Reply all Audit queries raised during the previous financial year
Objectives
To provide expertise and services in procurement, storage and supply of goods and services for the Sector.
Functions
The Unit will perform the following activities
- Advise the Management on matters pertaining to the procurement of goods, works, non-consultancy and consultancy services and disposal of public goods;
- Ensure that the Sector adhere to procurement process and procedures as per Public Procurement Act;
- Develop an annual procurement Plan for the Sector;
- Procure, maintain and manage supplies, materials and services to support the logistical requirements of the Sector;
- Ensure proper handling and storage, adequate and timely distribution of office supplies and materials;
- Maintain and updates inventory of goods, supplies and disposal of public assets;
- Will be a Secretariat to the Tender Board as per Public Procurement Act; and
- To support Sector’s Divisions and Units to obtain the best value of money in terms of price, Quality and delivery, having regard to set specifications
